The Hong Kong Federation of Youth Groups Continuous Learning Centre
Application Procedures and Payment Method
申請時段 Service Time
|Mondays to Sundays||From 9 a.m. to 10 p.m.|
The duration of booking time can be varied depends on the situation.
Applicant(s) is required to check the availability of venue(s) by phone before submitting the booking form. Telephone reservations will not be accepted. Booking forms can be obtained either from the website of the HKFYG Continuous Learning Centre (http://clc.hkfyg.org.hk/venue_bookingform_clc/); by fax or by email upon telephone requests.
Applicant(s) should return the completed form to our office by fax, by email, by post or in person. Please also enclose a copy of the following document(s):A. Business Registration Certificate / Society Registration Certificate; and/or
B. Charitable Institutions and Trust Registration Certificate issued by the Inland Revenue Department under Section 88 of the Inland Revenue Ordinance.It is the responsibility of applicant(s) to ensure that the application form and relevant document(s) have reached the Booking Office.
Notice of Payment will be issued to the successful applicant(s) and payment should be settled within 10 working days or before the due date after the Notice of Payment has been issued; otherwise, the booking will be cancelled automatically. The applicant(s) can either settle the payment by cheque or by transferring amount to our designated HSBC and BOC account.
Applicant(s) can visit the office and pay by cash and credit card.
- 如以銀行入賬，請將確認金額轉入指定的匯豐銀行/中國銀行戶口 (戶口名稱：The HK Federation of Youth Groups – Continuous Learning Centre)，並將入數紙副本及繳費通知書一併交回中心。
For payment by bank transaction, the advice slip of payment should be sent by fax (Fax Number: 2130-4030) to our office as confirmation.
HSBC account no. :
BOC account no. :
- 如以支票繳交，申請人可以劃線支票 (支票抬頭：香港青年協會持續進修中心) 交回中心。期票恕不接納。如以支票繳交費用，相關場地設施申請須於使用日期前十四個工作天前提出。
For payment by cheque, a crossed cheque made payable to “The Hong Kong Federation of Youth Groups Continuous Learning Centre” should be presented to our office, while post-dated cheques or cash will not be accepted. Payment by cheque can only be accepted if the booking is made 14 working days before the date of event.
The applicant(s) may re-schedule or receive a refund only if the booking has been cancelled due to bad weather conditions, such as black rainstorm signal or if typhoon signal number 8 and above are hoisted; or due to other unforeseen situations which prevent the use of the hired venue(s) or facilities.
Cancellation of booking will only be accepted in writing, and must reach the Booking Office at least 2 weeks before the date of the event; otherwise no refund for such a cancellation of booking will be made. The proportion of refund will be made in accordance with the following:
|取消申請通知期 Notice of Cancellation Received||退款百分比Ratio of Refund|
|十四天以下 Less than 14 days||0%|
|十四至二十九天 14 to 29 days||25%|
|三十天至五十九天 30 to 59 days||50%|
|六十天或以上 60 days or above||80%|
Alternation is not permitted when the application is confirmed.
The centre reserves the rights to annul any function at any time during the period of hire if the HKFYG Building Regulations of use are breached. In such a circumstance, no refund will be made.
The Hong Kong Federation of Youth Groups Continuous Learning Centre
香港青年協會持續進修中心 Venue Regulations of Use
The centre will respond to the applicant(s) within 3 working days after the booking form has been received.
The centre reserves the rights to reject any application, while it is not necessary for the centre to give any explanation in any circumstances.
The rate(s) shown are accurate at the time of printing, and the applicant(s) has the full responsibilities to check the latest rate(s) with the Office.
Cancellation of booking should only be accepted in written notice, and must reach the centre at least 2 weeks before the date of the event.
The applicant(s) should ensure that their activities in the premises of the centre are as stated in the application form and comply with all legal requirements.
The applicant(s) should exercise all necessary and appropriate measures to ensure the stated capacity of the venue is duly observed.
Each minimum hiring period is 2 hours. Each 4-hour-booking (including any booking less than 4 hours) will be counted as one booking session. Venue shall be available 15 minutes before the booking time. Applicant(s) should depart within 15 minutes after the completion time of booking. Centre will charge for any overtime usage described above, 1 hour usage fee will be counted. Extra fee will be charged for any application for Sunday or public holiday. Additional amount of HK$500 will be charged for any booking of each room per session.
The applicant(s) should never publicize, promote, campaign, or advertise their function(s) by bearing the name of The Hong Kong Federation of Youth Groups (hereafter “the Federation”) or The Hong Kong Federation of Youth Groups Continuous Learning Centre, nor hinting any relations or connections with the Federation or the Centre.
The applicant(s) should be able to present the receipt of payment on the date of booking.
Without prior written approval from the management of the Centre, the applicant(s) should not use nor enter any areas other than the applicant(s) have booked, including but not limited to corridor(s), staircase(s), hall(s). If the applicant(s) use or enter any areas other than the applicant(s) have booked without prior written approval from the management of the Centre, the applicant(s) are liable for all possible loss and damage.
The applicant(s) should only use the provided or rented equipment and facilities in the booked venue(s) and are responsible for reinstating the equipment and facilities to its original condition immediately after use. The applicant(s) should use such equipment and facilities in a careful and proper manner, while no alterations, modifications, attachments and/ or additions to the facilities and equipment are allowed.
The applicant(s) will be liable for any loss or damage of the provided or rented equipment and facilities made by representatives, employees, agents or invitees of the applicant(s). The applicant(s) should reimburse the Centre the total cost in relation to repairing or replacing the loss and damage of the provided or rented equipment and facilities.
The applicant(s) should include time for setting up and dismantling work of the venue in the using period.
The applicant(s) should not post materials on areas which may cause damages or stains to building fabrics including floor, wall, ceiling etc. The applicant(s) should reimburse the Centre of the total cost in relation to repairing or eliminating damages and stains caused by the applicant(s).
The applicant(s) should remove their own property including decorative, promotional and packing materials from the venue before departure. If any property or materials belonged to the applicant(s) is found in any area(s) of the venue, the Office may remove or store the same in such manner as they consider necessary, and on demand, the applicant(s) should reimburse the Centre of the total cost incurred by such removal and storage.
Without prior approval of the management of the Centre, sales activities including sales of goods/souvenirs/articles/programmes/services etc. and cash transaction of all kind are strictly refrained to be held in all rented venues and common areas of the venue.
The applicant(s) should bear the liability of having placed appropriate insurance to cover all eventualities during the use of the booked venue of the venue including third parties liabilities etc.
- 中心將於黑色暴雨警告或八號或以上風球懸掛後三十分鐘關閉；在黑色暴雨警告或八號或以上風球 卸下兩小時後重開。在使用期間因惡劣天氣引致場地關閉，場地使用者可在場地設施使用情況許可下，更改未使用的時段（任何未使用的時段均以完整小時計算及在其後十二個月內有效，假設未使用的時段是兩小時五十九分鐘，場地使用者只有兩小時的時段在其後的十二個月內安排使用）。
The venue will be closed 30 minutes after the black rainstorm signal or when typhoon signal number 8 and above is hoisted. The venue will be re-opened 2 hours after the black rainstorm or the typhoon signal number 8 or above are cancelled. In these circumstances, the applicant(s) can re-schedule the unused hiring period, subject to the availability of the booked venue(s) (any unused hiring period is counted by an integral hour and valid for the following 12 months, for example if the unused hiring period is 2 hours and 59 minutes, the applicant(s) should only be able to re-schedule 2 hours of unused hiring session in the coming 12 months).
Cooking or serving of food or beverage will not be allowed in any meeting venue of the venue. If outside catering services is required, please contact the office for arrangements. Cleaning charge will be applied if food and beverage are served at these areas. Additional amount of HK$500 will be applied for any booking of each room per session.
Water dispenser rental includes a bottle of 18L water. If extra bottle of water is required, an additional charge will be applied.
如有任何問題，歡迎致電 2130 4000 與中心職員聯絡。
Please contact the Office at: 2130 4000 for further information.